2013 Oct 5 Board Workshop

 2013 Lake Augusta Association October Board Meeting/Workshop

Saturday, October 5, 2013

Timberwoods Resort Meeting Room

Meeting called to order at 9:09 a.m.

Introductions of members present: Jack Gleason, Scott Niemann, Dorothy Welch, Roger Halford, Roger Rauschendorfer, Keith Sadowsky, Gary Stigen, Liz Stigen, Joel Von Ende and Shawnmarie Fitzgerald. Not present Claire DesLauriers

Review of September 14 Special Meeting minutes.  

Motion made to approve accept minutes, seconded, vote to approve, majority of members ayes, zero nays, passed and approved.

Treasurer Roger Rauschendorfer reviewed what we have in the bank. $5,720.48 in savings and $2,541.01 in checking.
There are currently 67 paid members of which 20 are from Timberwoods Resort.

Motion made to approve Treasurer’s report, seconded, vote to approve, majority of members ayes, zero nays, passed and approved.

Review of Directors/Board Nominations

Did everyone voted on to the board want to actually be on the board? It was stated by all board
members present that yes, they wanted to be on the board.

Kurt informed Roger R by email that he wanted to be an advisor only.

Bob Young informed Roger R that he would not like to be on the board at this time.

Mark Kampa informed Roger R that he is available for any questions we may have.

John Sanders, a new lake property owner on Lake Augusta would like to be involved with the Lake Association and is concerned about the environment.

 

Expectations of the Board

Be a contact person for their area of the lake. Someone a property owner can call if they have a
question.

Attend two to three Lake Augusta Board Meetings a year.

Be a handler or expert of the area of the lake in which you live.

Work on projects set forth by the board.

Attempt to attend one to two CRWD meetings a year with the total of three board members attending.

 

 

Lake Concerns/Projects

                  Water Quality and Aquatic Species:        

West Channel Sediment Basin

                                                      Clearwater River Water Shed (CRWD) Cost Benefit Study

                                                      Be a point person for Lake Augusta Association and participate at the CRWD meetings.

                                    The CRWD takes water samples monthly.
                                    Modify/Apply current Permit to allow for all Aquatic Species.
                                    Submit the Annual application through DNR for chemical treatment.
                                    Learn the steps for the Annual Application Process.

                                    Point Person for Water Quality is Roger Halford Jr, 2nd is Keith Sadowsky and Joel Von Ende

                                    Point Person for Aquatic Invasive Species is Keith Sadowsky, 2nd is Joel Von Ende and Gary Stigen

                  Water Lake Level and Safety:

                                                      No Wake Rule
                                                                        Notify Board when No Wake Rules come into effect
                                                                        Wright County and Stearns County

                                                      Maintain contact with Water Patrol to ensure lake safety

                                                      Figure out exactly what is considered “high water” on Lake Augusta.

Point Person for Water Level and Safety is Dorothy Welch, 2nd  is Joel Von Ende, Gary Stigen and  
Claire DesLauriers

Gary & Liz Stigen call the water level into the DNR on a weekly basis. Scott Niemann
stated that he could check the water levels on his side of the lake.

Modify/Apply current permit to allow for all aquatic species treatment via DNR
Learn the application process

Bog Management/Removal
                                    Equipment Management
                                    Bog Alert Notification
                                    Bog Fund Management

                  Point Person for Bog Management/Removal is Scott Niemann, 2nd is Roger Rauschendorfer and
               Jack Gleason.

Yearly Assessment/Expenditures
                                    Work with CRWD to better understand how funds are being managed.

                  Point Person for Assessments and Expenditures is Roger Rauschendorfer.

Lake Augusta Website Management
                                    Downgraded - Not a project.

                  Point Person is Roger Halford Jr. with Shawnmarie Fitzgerald maintaining the site and content.

 

Handbook

Roger Rauschendorfer has created a handbook so that we can keep track of what goes on within
               the Association.

CRWD Meetings

If you attend the CRWD Meetings, your expectations are to keep up on CRWD issues and be a voice and ear for Lake Augusta Association. Maybe only 2-3 Board member or association members should attend the meetings (the room is very small). If we start attending more meetings maybe the CRWD will pay more attention to our lake.

A point person needs to voice our water quality concerns to the CRWD.

October CRWD Meeting will be attended by Keith Sadowsky, Jack Gleason and Dorothy Welch. The petition of which 54 members signed for changing the Milfoil account to Aquatic Invasive Species account and the check to start the process with be brought to the meeting by Keith Sadowsky.

November CRWD Meeting will be attended by Roger Halford Jr.

December CRWD Meeting will be attended by Joel Von Ende

It was suggested that a calendar be sent around to see who can go to the CRWD meetings.

Other Items

Contact needs to be made to the Chair of the Lakes Association. Some of the surrounding lakes have very active associations.

Mark needs to be removed from the checking account. We will keep Roger Rauschendorfer and add Jack Gleason to the account.

Roger Rauschendorfer asked to be reimbursed $50 for office expenses. No receipt needed.

Motion made to approve reimbursement to Roger Rauschendorfer, seconded, vote to approve, majority of members ayes, zero nays, passed and approved.

                  Cost of Secretarial Services is as follows:
                                    $30 an hour for secretarial and $50 an hour for website services ($25 less than her normal rate)

Motion made to approve secretarial rates as stated, seconded, vote to approve, majority of members ayes, zero nays, passed and approved.

The next board meeting is tentatively set for Saturday, January 11 at the Waterfront. Time to be
determined.

The date of the Annual Meeting was discussed.

Motion made to keep the date of the Annual Meeting as the first Saturday in August at 10 am at the Southside Township Hall, seconded, vote to approve, majority of members ayes, zero nays, passed and approved.

Roger Halford Jr. suggested that all Board Members look over the book Robert’s Rules.  President Jack Gleason would like everyone to read Roberts Rules by the January Board meeting.

 

New Business

New property owners Kristen and John Mathes questioned Keith Sadowsky about why one side of the
lake was more “taken care of” than their side. Keith said he would bring up the question to the board at
the board meeting. It was determined by the board to think about joining the lake association.

                  Roger Rauschendorfer suggested we do another mailing to try to get more lake property owners to join
                  our Lake Association. Roger Halford Jr. and Jack Gleason said they would get a letter together for the
                  January meeting to campaign for new association members this spring.

Motion was made to adjourn, seconded, vote to approve, majority of members ayes, zero nays, passed and approved.

Meeting adjourned at 11:20 p.m., October 5, 2013

 

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